QuickBooks 2012 QuickSteps | QuickSteps

QuickBooks 2012 QuickSteps

Authors: Thomas Barich

Published: October 2011

eISBN: 9780071775953 0071775951 | ISBN: 9780071775946

Contents

Introduction

Chapter 1 Stepping into QuickBooks

Understanding QuickBooks Versions

Get Organized

Gather Your Financial Information

Talk to Your Accountant

Installing QuickBooks

Choose a Start Date

Create a New Company

Use the Express Start Wizard

Use the Advanced Setup (EasyStep Interview)

Get Started with the QuickBooks Setup Wizard

Use the Quick Start Center

Track Money In

Track Money Out

Convert from Other Software

Get Around in QuickBooks

Understand the Home Page

Use the Icon Bar

Customizing the Icon Bar

Display the Open Window List

View the Company Snapshot

Use the QuickBooks Calendar

Use Access Help and the Intuit Community

Using the Search Feature

Set Basic Operating and Display Options

Configure General Preferences

Set Desktop View Options

Chapter 2 Banking with QuickBooks

Set Up Bank Accounts

Adding a Bank Account

Use the Account Register

Creating a Bounced Check Item

Deal with Bounced Checks

Make Deposits

Using the Make Deposits Window

Reconcile Bank Accounts

View the Discrepancy Report

Undo the Last Reconciliation

Understanding Online Banking Services

Bank Online

Sign Up for Online Banking

Use the Online Banking Center

Configuring Online Bank Accounts

Add Downloaded Transactions to QuickBooks

Use Renaming Rules

Setting Online Preferences

Run Banking Reports

Chapter 3 Working with Lists

Understand the Chart of Accounts

Use Numbered Accounts

Create Accounts

Create Subaccounts

Enter List Data Quickly

Customize Add/Edit Multiple List Entries Columns

Understanding Item Types

Use the Item List

Create Subitems

Understand and Use the Class List

Enable Classes

Adding Items

Create Classes and Subclasses

Add List Items

Understanding Customer and Vendor Profile Lists

Modify and Delete List Items

Use Other Lists

Track Assets with the Fixed Asset Item List

Adjust Prices with the Price Level List

Manage the Sales Tax Code List

Creating Price Levels

Use the Payroll Item List

Work with the Currency List

Chapter 4 Managing and Invoicing Customers

Understand the Customer Center

Adding Customers

View the Customers & Jobs Tab

Merge Customers

Create Jobs

Use the Transactions Tab

Setting Sales & Customers Preferences

Set Payments Preferences

Configure Sales Tax

Create Invoices and Sales Receipts

Generate Invoices

Memorize Invoices

Preparing Customers for Batch Invoicing

Use Batch Invoicing

Use Sales Receipts

Send Statements

Issuing Credit Memos

Receiving Payments

Use the Collections Center

Run Sales and Customer Reports

View Customers & Receivables Reports

Generate Sales Reports

Chapter 5 Managing Vendors and Paying Bills

Work in the Vendor Center

Customize the Vendor Center

Add Vendors

Setting Bills Preferences

Enter Bills and Receive Items

Enter Bills

Receive Items

Entering Bills for Received Items

Receive Items and Enter Bills

Enter Credits

Entering Recurring Bills

Pay Bills

Review and Pay Recorded Bills

Pay Bills as They Arrive

Manage Use Tax

Understand Use Tax

Understanding Vendors & Payables Reports

Track Use Tax

Remit Use Tax

Run Purchase Reports

Chapter 6 Tracking Inventory

Configuring Inventory Control

Configuring Inventory Preferences

Working with Inventory Items

Add Inventory Items

Understanding Inventory Tracking Basics

Create Subitems

Use the EasySaver Feature

Create Custom Fields

Use Add/Edit Multiple List Entries

Generating Purchase Orders

Print the Worksheet

Change the Display Options

Preparing for an Inventory Count

Use Filters on the Inventory Worksheet

Change the Worksheet Appearance

Memorize the Worksheet

Take the Physical Count

Make Inventory Adjustments

Adjust Inventory Quantity

Adjust Inventory Value

Make Special Inventory Adjustments

Track Inventory Giveaways

Understanding Inventory Reports

Manage Damaged Inventory

Chapter 7 Running Payroll

Understand Payroll Service Choices

Getting Organized Before You Start

Enable the QuickBooks Payroll Feature

Configure QuickBooks Payroll

Activating Manual Payroll

Creating Payroll Items as You Need Them

Enter Wage and Salary Information

Add Employee Benefits

Understanding Employee Types

Set Up New Employees

Understanding Payroll Setup Wizard Limitations

Configure Payroll Preferences

Understanding Payroll Preferences

Navigate the Employee Center

Add, Edit, and Delete Employees

Setting Employee Preferences

View Employee Transactions

Setting Default Employee Information

Use Timesheets

Record a Single Activity

Using the Weekly Timesheet

Create Payroll Schedules

Assigning Employees to Payroll Schedules

Run Payroll

Understanding Payroll Liabilities Payment Options

Run Payroll Reports

Track Vendors Who Need a 1099

Configuring 1099 Vendors

Configure 1099 Tracking

Prepare and File 1099 Forms

Chapter 8 Using QuickBooks Reports

Navigate the Report Center

Understanding the Report Center Views

Selecting a Report Tab

Configure Report Preferences

Understanding Basic QuickBooks Reports

Customize Reports

Filter Reports

Change Data Display

Setting Display Tab Options in Summary Reports

Change Header/Footer Settings

Configure Fonts & Numbers Tab Options

Memorizing Reports

Running Multiple Reports

Export Report Data

Chapter 9 Performing QuickBooks Maintenance

Manage Housekeeping Chores

Back Up Your Data

Scheduling Regular Backups

Use QuickBooks Data Utilities

Verify Data

Restoring a Backup

Creating a Portable Company File

Rebuild Data

Getting Ready to Rebuild Data

Condense Data

Create an Accountant’s Copy

Working with the Accountant’s Copy

Importing Your Accountant’s Changes

Import and Export

Use the File Import Utilities

Exporting Addresses to Text Files

Export List Files

Understanding IIF Files

Understand Document Management

Attach and Retrieve Documents

Understanding Password Protection

Maintain Security

Configuring Credit Card Protection

Add Users

Chapter 10 Customizing QuickBooks

Add the Favorites Menu

Understanding QuickBooks Preferences

Configure Reminders

Using Multiple Currencies

Set Spell-Checking Options

Setting E-mail Defaults

Configuring Web Mail

Customize Templates

Perform Basic Customization

Use Additional Customization

Understanding Form Elements

Use the Layout Designer

Customize Templates

Using Form Actions

Appendix: Budgeting and Planning

Understand QuickBooks Budgets

Preparing for a Budget

Build a Profit And Loss Budget

Set Up Budgets Window Basics

Handy Set Up Budgets Window Tools

Creating Profit And Loss Budgets with Additional Criteria

Run Budget Reports

Budget Overview Report

Exporting Your Budgets

Importing Budgets into QuickBooks

Index