Presentation Skills For Managers

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Presentation Skills For Managers

Presentation Skills For Managers

Authors: Jennifer Rotondo and Mike Rotondo

Published: October 2001

eISBN: 9780071394949 007139494X | ISBN: 9780071379304

Presentation Skills for Managers

Contents

Preface

About the Authors

Chapter 1: What Makes a Great Presentation?

Content, Design, and Delivery

The Process

Content

Design

Delivery

The Situation

Purpose

People

Point

Place

Presentation Checklists

Total Visual Checklist

Single Visual Checklist

Manager’s Checklist for Chapter 1

Chapter 2: Preparing Your Content

Before You Start Your Research

Brain Dump Examples

Starting Your Research

Managing Your Information

Keep Your Audience in Mind

Researching a Known Topic

Researching an Unknown Topic

Going from Learning to Presenting

Converting Your Research into an Outline

Determine the Outline Style

Group Your Raw Data

Arrange into Outline Format

Writing Your Script

Guidelines

Manager’s Checklist for Chapter 2

Chapter 3: Converting the Content into a Slide Presentation

From Outline to Bullets

Use One Concept per Slide

Use Key Words and Phrases

Stay Within the 8 x 8 Rule

Make Your Bullet Points Consistent in Structure

Capitalize Properly

Enhancing Your Bullets

Determine the Number of Slides

Create Proper Titles

Hook Your Audience

Ensure Transfer of Knowledge

Agenda and Recap Slides

Transition Using Title Slides

Blank Slides

Getting Rid of Bullets

How to Handle Quotes

Adding Questions to Your Presentation

Using Graphics

Making Data into Charts and Tables

Adding Graphics to Emphasize Bullets

Presentation Handouts

Guidelines

Manager’s Checklist for Chapter 3

Chapter 4: The Three Keys to Setting up a Great Slide Presentation

Key 1—Layout

Setting up Your Slide Master

Setting up Your Title Master

Setting up Your Slides

Key 2—Consistency

Consistent Placement of Text and Images

Consistent Fonts

Setting up Your Fonts

Consistent Backgrounds

Consistent Style and Treatment of Imagery

Consistent Design of Charts

Charts: Q’s and A’s

1. Should my charts be 2-D or 3-D?

2. How can I decide which type of chart would best represent my data?

3. I’ve got data for two years. Do I need to show all 24 months, rather than eight quarters?

4. How do I enhance the most important information in a chart?

Key 3—Color

The Messages of Colors

Setting Your Color Scheme

Contrast of Colors

Get a Little Help

Manager’s Checklist for Chapter 4

Chapter 5: The Basics of Designing High-Impact Slide Presentations

Design for Your Audience, Your Image, and Your Objective

Designing for Your Audience

Designing for Your Image

Designing for Your Objective

Using Your Corporate Identity

Purchasing Backgrounds

Creating Backgrounds

Guidelines

Manager’s Checklist for Chapter 5

Chapter 6: Adding Pizzazz to Your Slide Presentation

Symbols

Symbols off the Shelf

Filling a Symbol

Text as a Symbol

Clip Art

Finding Clip Art

Formats

Manipulating Clip Art

Photos

Charts

Sound

Inserting Sounds

Using a Soundtrack

Recording Narration

Final Sound Bites

Video

Ready, Set, No ...

Manager’s Checklist for Chapter 6

Chapter 7: The Presentation Environment and Logistics

Date and Time

Room Environment

Room Size and Setup

Facilities

Lighting

Temperature

Acoustics

Equipment

Questions for Presenters

Manager’s Checklist for Chapter 7

Chapter 8: Presenter’s Guide to Facilitation

Start Right

Breaking the Ice

Keep Participants Engaged in Your Presentation

Ways to Deal with Difficulties

Changing the Direction of the Presentation

Different Strokes for Different Folks

How to Handle Tough Situations

Four Situations and Ways to Handle Them

Going Beyond Your Presentation

Manager’s Checklist for Chapter 8

Chapter 9: Getting Ready and Delivering Your Presentation

Butterflies

Before You Begin

Appearance

Voice

Warming Up

Setting Up

First Impressions

Introduce Yourself

Let’s Go

Delivery

Body Language

Movement

Language

Presentation Technicalities

Lighting

Working with Slides

Working with Your Notes

Take a Break

Handouts

Manager’s Checklist for Chapter 9

Chapter 10: Handling Questions and Other Delivery Issues

Question Time

The Big Question

Planning for the Questions

Anticipate the Questions

Listen Carefully

Repeat or Rephrase

Answer Clearly and Concisely

Go to the Next Question

When a Question Is More than a Question

Dealing with Disasters

Timing Is Everything

Close ... and Open ... and Close

Recap Your Main Points

Invite Questions

Conclude

Manager’s Checklist for Chapter 10

Chapter 11: Evaluate, Learn, and Improve

Direct Reports

Clients and Customers

Questioning the Questions

Did You Meet All of the Meeting Objectives?

Feedback Is the Breakfast of Champions

Rule #1—Don’t Get Defensive

Rule #2—Don’t Try to Explain or Rationalize

Rule #3—Get Specific

Rule #4—Thank Them for the Feedback

Working with a Survey

Your Turn

Now What?

Manager’s Checklist for Chapter 11

Appendix: PowerPoint Quick Reference

PowerPoint 2000 Tips

Choosing the Proper Format

Changing Your Background

Changing Your Slide Color Scheme

Make Logos and Design on Every Screen

Animating Words and Objects

Animating Charts

Inserting and Handling WordArt

Symbols

Linking to Another Presentation

Drawing a Straight Line

Semi-transparent Symbols

Transitions

Do You Know About?

Showing a Hidden Slide During Slide Show

Changing Your Default Font

Up and Down Arrow Keys

Advancing Slides Manually or Automatically

Key Things to Always Check

Index